Productions Coordinator

Denver-based Encompass Event Group, a technical design and deployment company specializing in corporate events, is hiring a Productions Coordinator to serve as a secondary point of contact and advisor throughout our event production process.

This is an internal operations role focused on planning rather than executing events. It’s perfect for someone that’s spent a lot of time onsite but wants to apply their talent to making sure everything is right … without ever stepping into a venue!

The right candidate will:

• Participate in Discovery Calls (in conjunction with a Solutions Coordinator)

• Brainstorm and co-design solutions for our clients’ unique needs

• Scrub equipment and labor estimates based on understanding of needs

• Maintain “backstage folders” as a central repository of information and archive upon completion of event

• Gather and/or create production documents (schedules, CAD drawings, wiring diagrams, etc.)

• Identify equipment and labor shortages and resolve in conjunction with the Resource Coordinator

• Participate in weekly event labor utilization meeting

• Schedule and lead meetings with clients

• Resolve equipment shortages with like-kind replacement items

• In conjunction with the Solutions Coordinator, create/manage budgets and communicate budget changes in real-time to clients and minimize project overrun

• Utilize Vectorworks to create scaled room diagrams, seating layouts, video/audio coverage maps, as well as scenic design renders

• Communicate schedules and job information (including a formal Crew Letter)

• Collaborate with the Resource Coordinator and Director of Operations to ensure all logistical needs for the event are understood and met

• Facilitate bi-directional process to transfer show information to/from Project Managers and/or Show Leads

• Provide first-line remote support for Project Managers and/or Event Leads

• Review Time Reports and crew feedback from each event

• Work in conjunction with Solutions Coordinators throughout our production process

Associated Traits:

• Technical and socially confident

• Empathetic and understanding of clients’ professional needs

• Detail oriented and organized

• Comfortable with multitasking

• Individually driven but comfortable working in a team environment

• Commitment to executing and evolving our Lifecycle of an Event workflow

• Desire to learn through internal and external coaching/mentoring to grow personal and professional skills

Tools Used:

• Pipedrive (CRM)

• Asana (task management)

• Flex (estimation tool)

• PandaDoc (proposal generation)

• Microsoft Office

• Google Suite

• Vectorworks (CAD planning, renderings, and wiring diagrams)

Other Requirements

• Must be based in the Denver-metro area

• Minimum of five years experience implementing and executing high-end corporate and/or association events

• Excellent verbal and written communication skills

Schedule:

• Typically 9:00am-5:00pm M-F (office-based position)

Compensation and Benefits:

• Wage: $75K +/- (based on experience)

• Generous Paid-Time Off (PTO)

• Insurance: Company-provided United Healthcare Platinum Plan with medical, dental, vision

• Retirement: Simple IRA with employer-matching contribution