Denver-based Encompass Event Group is looking for a Project Coordinator to serve as a primary point of contact throughout our event production process. This role balances sales and operations. It’s perfect for someone that’s spent a lot of time onsite but wants to apply their talent to making sure everything is right … without ever stepping into a venue!

Duties of Project Coordinator:

• Reply to incoming sales inquiry calls and emails as assigned by the Project Administrator

• Lead or participate in Discovery Calls

• Brainstorm solutions for our clients’ unique needs

• Add companies and individuals to Flex and Pipedrive

• Generate equipment and labor orders in Flex based on understanding of needs

• Calculate Scheduled Payments

• Scrub orders written by other Project Coordinators

• Populate proposals in PandaDoc for final approval by the Project Administrator

• Regularly follow up on unconfirmed events until confirmed or cancelled

• Create “backstage folders” as a central resource before, during, and after an event

• Gather and/or create production documents (schedules, CAD drawings, etc.)

• Identify and resolve equipment and labor shortages

• Schedule and lead client meetings

• Process Change Orders

• Transfer responsibilities to Project Manager during the actual event and back following upon completion

• Other duties as assigned

• Pipedrive (CRM)

• Asana (task management)

• Flex (estimation tool)

• PandaDoc (proposal generation)

• Microsoft Office

• Google Suite

Compensation and Benefits:

• Full Time

• Salary: $70,000-95,000 based on experience

• Generous Paid-Time Off (PTO)

• Insurance: UnitedHealthcare Platinum Plan with medical, dental, vision

• Retirement: 401(k) with employer matching contribution

Associated Traits:

• Technical and socially confident

• Empathetic and understanding of clients’ professional needs

• Detail oriented and organized

• Comfortable with multitasking

• Individually driven but comfortable working in a team environment

• Commitment to executing and evolving our Lifecycle of an Event workflow

• Desire to learn through internal and external coaching/mentoring to grow personal and professional skills