Resource Coordinator

Denver-based Encompass Event Group, a technical design and deployment company specializing in corporate events, is hiring for a Resource Coordinator to serve in a supportive role throughout our event production process.

This is a process-driven role directly supporting the Production and Operations Teams. It’s perfect for a detailed individual who enjoys completing tasks as part of a team but doesn’t necessarily want to be a point-of-contact for clients.

The right candidate will:

• Staffing

  • Source and recruit new on-demand employees and contractors

  • Facilitate the onboarding of new employees (including skills assessments)

  • Build and maintain a database of on-demand employees

  • Collaborate with the Production Team regarding labor requirements, schedules, and budgets

  • Book local and national crews

  • Participant in weekly event labor utilization meeting

  • Negotiate rates

  • Coordinate travel (airfare, hotels, ground transportation, and Per Diem)

  • Create and maintain rosters, travel details, and call sheets

  • Monitor hours/expenses and report variances to the Production Team

  • Develop and maintain relationships with on-demand employees and contractors through outreach and in-person activities

• Rentals

  • Build and maintain database of subrental vendors with pricing information

  • Fulfill equipment shortages as identified by Production Team

  • Be aware of out-of-service inventory and potential replacement alternatives

  • Coordinate equipment logistics with Operations Team

  • Work within our PO process

• Services
  • Build and maintain database of brokered service providers

    • Local and national labor providers

    • Local and over-the-road logistics providers

Associated Traits:

• Extreme attention to detail

• Ability to multitask without losing focus

• Highly motivated to help others in a team work environment

• Cooperative and calm in challenging situations

• Empathic and supportive (without being taken advantage of)

Tools Used:

• Asana (task management)

• Flex (estimation tool)

• Lasso (crewing and communication platform)

• Microsoft Office

• Google Suite

• Social Media Platforms (often representing the company online)
  
  

Other Requirements

• Must be based in the Denver-metro area

• Experience in supporting teams and/or working in team environments

• Excellent verbal and written communication skills

  • Encompass ambassador for on-demand employees and contractors

  • Shares front office responsibilities with Staff Accountant

Schedule:

• Typically 9:00am-5:00pm M-F (office-based position)

Compensation and Benefits:

• Wage: $75K +/- (based on experience)

• Generous Paid-Time Off (PTO)

• Insurance: Company-provided United Healthcare Platinum Plan with medical, dental, vision

• Retirement: Simple IRA with employer-matching contribution